Meeting Scheduler — Find the Best Time Across Timezones
Add participants from different timezones, see their working hours on a visual timeline, and instantly find the best overlap for your meeting. 100% client-side — nothing leaves your browser.
How to Use the Meeting Scheduler
- Add participants — enter a name and select their timezone from the dropdown, or use the quick-add presets.
- Pick a date — choose the date for your meeting using the date picker.
- Set duration — select how long the meeting will be (15 minutes to 2 hours).
- View the timeline — see each participant's working hours (9 AM – 5 PM) displayed as horizontal bars on a 24-hour timeline.
- Find best times — highlighted time slots show when all participants are within working hours. Click a slot to select it.
- Current time indicator — a red line on the timeline shows the current time in your reference timezone.
- Copy meeting details — generate a formatted meeting invite with all timezone conversions and copy it to your clipboard.
Why Use This Meeting Scheduler
Coordinating meetings across timezones is one of the biggest challenges for remote teams. Instead of manually calculating what time it is for each participant, this tool does all the heavy lifting — showing you at a glance when everyone is available during working hours.
The visual timeline makes it easy to spot overlap windows, and the smart slot finder automatically identifies the best meeting times. The copy-to-clipboard feature generates a ready-to-send meeting invite with all the timezone conversions spelled out for each participant.
Frequently Asked Questions
You can add up to 10 participants. Each participant needs a name and a timezone. The tool automatically detects Daylight Saving Time for accurate scheduling.
The tool finds time slots where all (or most) participants are within their standard working hours (9 AM to 5 PM). Slots where everyone is available are highlighted as the best options.
Yes. The scheduler uses the browser's built-in Intl API which automatically handles DST transitions for all IANA timezones. The working hours shown are accurate for the selected date.
The copied meeting invite includes the date, selected time slot, duration, and the equivalent time for each participant in their local timezone. It's ready to paste into an email or calendar event.
The default working hours are 9 AM to 5 PM (8-hour window). This is a standard business day assumption. The tool shows when each person falls within this range in their local timezone.
Use Cases
Cross-Timezone Meetings
Find optimal meeting times when participants are spread across different timezones worldwide.
International Team Schedules
Coordinate schedules for international teams with visual timeline and working hours overlay.
Recurring Standups
Schedule recurring daily standups that work for team members in different time zones.
Conference Call Planning
Plan conference calls with participants from multiple regions using timezone-aware scheduling.
Avoiding Meeting Conflicts
Prevent scheduling conflicts by visualizing participant availability across working hours.